Privacy Policy

1. Introduction

This Privacy Policy explains how Hampton Tax Accountants Limited ("we", "our", "us") collects, uses, stores, and protects your personal data when you visit our website or use our services.

We are committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation ("UK GDPR"), the Data Protection Act 2018, and other applicable privacy laws.

2. Who We Are

Hampton Tax Accountants Limited
Registered Address: 26 Harn Road, Peterborough, PE7 8GH, United Kingdom
Email: team@htal.uk
Website: https://www.htal.uk
Company Registration Number: 11912932
Data Protection Contact: team@htal.uk

3. The Information We Collect

We may collect and process the following categories of personal data:

Identity Data

• Name
• Title
• Date of birth

Contact Data

• Email address
• Telephone number
• Postal address

Financial & Business Data

• Accounting records
• Tax information
• Payroll information
• VAT details
• Bank details
• Company information

Technical Data

• IP address
• Browser type
• Device information
• Website usage data

Communication Data

• Emails
• Contact form submissions
• Telephone communications

4. How We Collect Your Data

We collect personal data when: you contact us through our website; you become a client; you subscribe to newsletters or updates; you upload or share documents; you communicate with us by email or phone; or you browse our website using cookies or analytics tools.

5. How We Use Your Personal Data

We may use your personal data to: provide accounting, tax, payroll, VAT, bookkeeping, and advisory services; manage client relationships; comply with legal and regulatory obligations; verify identity for anti-money laundering purposes; communicate with you; improve our website and services; maintain business records; and send service-related updates or marketing communications where permitted.

6. Legal Basis for Processing

Under UK GDPR, we rely on one or more of the following lawful bases: performance of a contract; compliance with legal obligations; legitimate business interests; consent (where required); and establishment, exercise, or defence of legal claims.

7. Anti-Money Laundering Requirements

As an accountancy practice, we are legally required to obtain and retain identification and verification documents under UK anti-money laundering regulations. We may conduct electronic identity verification checks where appropriate.

8. Sharing Your Information

We may share your information with: HM Revenue and Customs; Companies House; pension providers; software and cloud service providers; banks and financial institutions; professional advisers; regulators and professional bodies; and legal or governmental authorities where required by law. We do not sell your personal data.

9. International Transfers

Where personal data is transferred outside the UK, we will ensure appropriate safeguards are implemented in accordance with UK GDPR requirements.

10. Data Security

We use appropriate technical and organisational security measures to protect personal data against unauthorised access, loss, misuse, disclosure, or alteration.

11. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, tax, regulatory, and professional obligations. In many cases, client records may be retained for a minimum of six years.

12. Your Rights

Under UK GDPR, you may have the right to: access your personal data; request correction of inaccurate data; request deletion of your data; restrict processing; object to processing; request data portability; and withdraw consent where processing relies on consent. Requests may be submitted to: team@htal.uk

13. Complaints

If you are unhappy with how we handle your personal data, you may contact us directly. You also have the right to complain to the Information Commissioner's Office (ICO).

14. Cookies

Our website uses cookies and similar technologies. Please refer to our Cookie Policy for further information.

15. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page.

Last Updated: 08 August 2026